Prepare payment vouchers and reconciliations for HQ centralized vendors, including travel, rent, and telephone.Other related tasks as requested by supervisor.Protects organization's value by keeping information confidential.Communicate effectively with vendors and IRC staff on the status of payment inquiries.This includes ensuring disbursements are properly authorized, are supported by proper documentation, and are mathematically accurate resolving purchase order, contract, invoice, or payment discrepancies and documentation ensuring credit is received for outstanding memos issuing stop-payments or purchase order amendments. Ensure all payment requests are compliant with disbursement policies and procedures.Ensure all outstanding invoices are represented on the Invoice Register. Contact IRC vendors to request a list of outstanding invoices on a quarterly basis.Maintain a current Invoice Register follow up with IRC staff to finalize unposted invoices (invoices may be unposted due to missing PO number, missing approval, missing ATC check, etc.).Inquiries that cannot be addressed by the Accounts Payable Clerk should be forwarded to the appropriate team member. Monitor the Accounts Payable dedicated inbox and respond to IRC staff and IRC vendor inquiries.Monitor the Accounts Payable dedicated inbox and upload payment requests to the Invoice Register.Process payment and data requests in a timely and accurate manner.The Accounts Payable Invoice Manager reports to the Accounts Payable Officer and works closely with internal colleagues at IRC HQ. The Accounts Payable Invoice Manager is responsible for providing financial, administrative, and clerical services to generate accurate and timely payment to IRC HQ vendors. ![]() The HQ Finance Team does this by supporting and training staff, by implementing and monitoring the implementation of IRC and donor policies and procedures, and by gathering the necessary financial information in preparation of the organizations’ financial statements. The IRC Finance department seeks to achieve excellence in financial management by providing accurate and timely financial information to IRC management and programs and by adhering to established financial practices and accounting principles.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |